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A
I’ll never forget the first time I met our new contact from Retrolink, one of our top five
customers. I had travelled to their office to meet him in person, talk about the history of our
companies together and define a shared vision for future co-operation. I wanted to focus on
building a good relationship with him which would be a good foundation for working together.
So, when we met I wanted to make a good impression and also show him respect. I greeted
him with a handshake and addressed him by his surname. When I put my hand out I realised
he had been moving in to give me a hug, so we did an awkward mixture of the two! Also, when
I greeted him by his surname, he responded politely, though he used my first name. It was all
a little uncomfortable.
In this situation, I guess I made assumptions about the level of formality he expected. Even
though he had never met me before, he knew our two companies had been doing business
with each other for years and he wanted to build on that history by being less formal with me
from the beginning. The real learning here for me was that I shouldn’t assume we all have the
same ideas about meeting people for the first time.
B
I’d never worked with a virtual team on an international project before. It was quite exciting,
though also challenging to work with people from different countries, many of whom I would
never actually get to meet in person. There were a lot of things that were different about
working in the same office and it was quite challenging at the beginning.
For example, there were different time zones, different IT systems and even different local
regulations, which impacted on what each person was allowed to, or able to, do for the
project.
There were also interpersonal differences, such as different ways of working, approaches to
deadlines and when to reply to emails. And we shouldn’t forget the fact that English was the
project language and that most people on the team had to work in a language which wasn’t
their first. A positive of this was that it meant that everyone, including the native English
speakers, had to make the effort to communicate clearly and clarify their own and everyone
else’s understanding.
To help us all get on the same page, we defined the communication norms and the rules the
team would follow, as well as the meeting dates and deadlines. We laid this all out in a
document called a team or project charter. This was really useful and in the end the project
was a great success. I’m looking forward to working on my next international project.
C
I went through a bit of a rough patch last year at work. I was already committed to too much
and then we lost a team member through restructuring and I quickly became overloaded. This
led to me doing too much overtime and feeling very stressed. My boss was really helpful and she pushed back against the unrealistic targets that had been set for our department. She
also introduced me to the smart approach to goal setting. It’s an acronym, S-M-A-R-T. You use
it to create goals that are Specific, Measurable, Achievable, Relevant and Timely.
I used this approach to deal with all of the things that were overloading me. It helped me to
prioritise some tasks, to do some later and to drop some completely.
I often use this approach now and feel much more in control of my time and workload.
D
Have you ever missed a flight or had one cancelled? I did. It happened to me last week. My
flight home from a business trip was the last one of the day and we were told it was going to
be delayed. That’s always a risk at the end of each day. The ground crew kept extending the
delay until eventually they cancelled the flight completely. They then told us to go back
through the airport to the departures area to talk to their agent who would organise hotels for
everyone and rebook us on the following day’s flight.
As soon as they made the announcement about the cancellation, I knew I had to think quickly
as it would not be likely that the flight would have capacity to take everyone from my
cancelled flight. I hurried back through the airport and was one of the first to make it to the
desk. That turned out to be a good idea, as there were only nine seats available on the flight
the next morning. Everyone else had to fly to a different airport and then continue back to our
destination airport in coaches. Lucky me! Right?
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travelled = bepergian
define = mendefinisikan
shared vision = visi bersama
impression = kesan
surname = nama belakang
politely = dengan sopan
assume = menganggap
challenging = menantang
impacted = terkena dampak
effort = usaha
project charter = piagam proyek
measurable = terukur
achievable = dapat dicapai
extending = memperpanjang
departure = keberangkatan
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